Automatic Codification

This page allows you to quickly search for a word or an expression in all the documents of your project and to codify the results.

The Automatic Codification page has four main components, which are:

  • Search Parameters
  • Saved Settings
  • Results
  • Visualization

Each of these components are detailed below.

* The Search Parameters is the only visible section when the page loads. The other sections appear as your work progresses.

Search Parameters

Three sets of parameters have to be defined to launch the automatic codification process.

They are:

  • Search Fields
  • Source
  • Precision

These sets of parameters are detailed below.

Search Fields

The Automatic Codification page has three search fields, which are:

  • All of the Following Words – Display documents only when all of the searched expressions are found (“and” type combination).
  • One of the Following Words – Display documents when at least one of the searched expressions is found (“or” type combination).
  • None of the Following Words – Display documents only when none of the searched expressions are found (“exclude” type combination).

You can combine words and expressions in a search by separating them with semicolons (;).

All search fields are combined, and blank search fields are ignored.


A search can either be performed on all of your documents or a specific selection of documents.


This option allows you to limit the results displayed in the page by setting a minimum margin. Results can be limited using two options, which are:

  • Minimum Average Representativeness – LiGRE uses the Salton formula to evaluate and weigh the relevance of the expressions sought within the selected documents. Each expression is evaluated separately. A score based on the importance of these expressions is then determined for each document. This score is then used to assess the degree of representativeness of your documents.
  • Minimal Average Occurrence

Either way, all documents that score under the value set as the minimum margin will not be displayed in the results.

Saved Settings

Located right under the Search Parameters, the Save Settings option allows you to save your current search parameters.

The Display Previously Saved Settings option allows you to manage your previous research and reload their research parameters.

* The Save Settings option will not save your search results, only its parameters, which means that its results may vary depending on whether you added or removed data from your project.


Your search results will be displayed in a report below the Search Parameters section. The results are ordered by relevance, from the more relevant document to the least relevant. For each document, a summary detailing its results is generated.

The options of the Actions column in the Results Report allow you to:

  • View the results for a specific document
  • Remove a document from the results list


The visualization report shows all the paragraphs of a selected document in which one or several expressions have been found. This report also allows you to codify text excerpts individually or in bulk.

Report Options

  • Checkbox – This option is intrinsically linked with the “Codify All” bulk option. This option is used to specify which paragraphs you want to bulk codify. All paragraphs will be bulk codified if no paragraph is selected.
  • Expression Searched – This column displays the expressions found in each paragraph. Hovering on an expression will highlight each of its occurrence in the paragraph.

  • Paragraph Number – This column displays the paragraph number of the paragraphs. By default, results are ordered by their paragraph number.
  • Paragraph – This column displays the content of the paragraph and also allows you to codify text excerpts through the Codification menu. Highlight a text excerpt in the paragraph column to make the Codify menu appear. As in the Codification page, you can edit or delete a codified text excerpt by clicking on it.

  • Codification menu – The Codification menu works the same way as in the Codification page. It can only codify one text excerpt at a time.
  • Actions – The option in this column allows you to add the selected paragraph with its codified text excerpts to your project’s public page.

Bulk Options

Bulk options are specific to Automatic Codification. They allow you to code multiple text excerpts simultaneously.

  • Codify All – Clicking on this button will bring up a version of the coding menu coupled with two additional features.
    • Codify Expression – This option will code all the expressions found in each of the selected paragraphs under the selected leaf.
    • Codify Sentence – This option will code all the sentences in which

  • Undo – This option allows to undo any codification – bulk or individual – related to the page session, which means that you cannot use this option to undo previous codification work once the Automatic Codification page is reloaded.

Elements such as leaves, branches and roots must be added from the Codification page or Codification Tree page, which means that you cannot be able to add new components to your codification arborescence directly from the Automatic Codification page.

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